Styles for Sheets™ - Privacy Policy

Last Updated: 21st October 2024

1. Introduction

This Privacy Policy describes how Hylia Limited ("we," "us," or "our") collects, uses, and protects the personal data of users ("you" or "user") of the Styles for Sheets™ add-on for Google Sheets™ and our website.

2. Data We Collect

• Email Address: Collected to provide your Google Workspace account with access to the add-on and for account management purposes.
• Usage Data: Collected via Google Analytics to understand usage patterns on our website and within the add-on.
• Cookies: Used to enhance user experience and analyze website traffic. See the "Cookies and Similar Technologies" section for more details.
• Payment Information: Handled by our third-party payment processor, Stripe. We do not store any payment details.

3. How We Use Your Data

• Service Provision: To provide and maintain our add-on within Google Sheets™.
• Account Management: To manage your account and provide customer support.
• Communication: To send updates, notices, and promotional materials (you may opt out at any time).
• Analytics: To monitor and analyze usage to improve our Service.

4. Integration with Google Services

Our add-on operates within Google Sheets™, a part of Google Workspace. Your use of Google Sheets™ and any data processed within it are subject to Google's Privacy Policy and Terms of Service.

Except when using AI-powered features (see below), we do not collect, store, or access the content of your spreadsheets or any data within your Google Drive, and all processing is performed within your Google account under Google's security measures.

5. AI-Powered Features

When you use our AI-powered auto-formatting feature, your spreadsheet data is securely transmitted to our external AI partner for analysis. This process is designed with your privacy in mind:

• Your data is not stored by us or our AI partner.
• Neither we nor our AI partner directly access your spreadsheet data.
• Your data is not used to train our models or our partner's models.
• After the formatting process is complete, your data is immediately discarded.

We use industry-standard encryption and security measures to protect your data during transmission.

6. Legal Basis for Processing

We process your personal data based on:

• Contractual Necessity: Processing is necessary to perform our contract with you by providing access to the add-on.
• Legitimate Interests: For communications with subscribed customers and to improve our Service.
• Compliance with Legal Obligations: To comply with applicable laws and regulations.

7. Data Sharing and Disclosure

We may share your data with:

• Stripe: Our payment processor, which handles payment transactions. Their Privacy Policy can be found here.
• Service Providers: Trusted third parties who assist us in operating our Service (e.g., Google Cloud for data storage).
• Legal Requirements: When required by law or in response to valid requests by public authorities.

8. International Data Transfers

Your data is stored in Google Cloud servers located in the United Kingdom. By using our Service, you consent to the transfer of your data to the UK, which may have different data protection laws than your country of residence.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction.

10. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy and to comply with legal obligations.

11. Your Rights

Depending on your location, you may have the following rights under data protection laws:

• Access: Request access to your personal data.
• Correction: Request correction of inaccurate or incomplete data.
• Deletion: Request deletion of your personal data.
• Objection: Object to processing of your personal data.
• Restriction: Request restriction of processing your personal data.
• Data Portability: Request transfer of your personal data to you or a third party.
• Withdrawal of Consent: Withdraw consent where we rely on it for data processing.

To exercise these rights, please contact us at support@hylia.uk.

12. Cookies and Similar Technologies

We use cookies and similar tracking technologies on our website to enhance your experience and analyze usage patterns. You can control the use of cookies through your browser settings.

13. Google Analytics

We use Google Analytics to collect information about your use of our website and the add-on. This information helps us improve our Service. Google's Privacy Policy can be found here.

14. No Access to User Content

We do not access, collect, or store any of your private data or documents within Google Sheets™ or your Google Drive. All processing occurs locally within your Google account under Google's security protocols, except when using AI-powered features (see above).

15. Children's Privacy

Our Service is not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us to delete the information.

16. Communications and Marketing

We may send communications to subscribed customers based on legitimate interest. You may opt out of marketing communications at any time by following the unsubscribe link or contacting us directly.

17. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be published on our website, and the "Last Updated" date at the top will be revised.

18. Contact Information

For any questions or concerns regarding this Privacy Policy or our data practices, please contact us at: support@hylia.uk

• Email: support@hylia.uk
• Address: Hylia Limited, 86-90 Paul Street, London, EC2A 4NE, United Kingdom

19. Compliance with Laws

We comply with applicable data protection laws, including the General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), and other relevant legislation in the US, UK, and EU.